Vehicle defect reporting —
by QR code, no app
Your drivers report a fault on the vehicle in under 60 seconds. With photo, GPS and timestamp — logged instantly in your fleet dashboard.
What is vehicle defect reporting?
A vehicle defect report documents any fault or damage found on a fleet vehicle — brakes, tyres, lights, engine or bodywork. Catching and logging these early is what keeps a fleet safe, roadworthy and out of costly breakdowns. In many operations it also underpins the driver vehicle inspection report (DVIR) and daily walk-around checks.
FleetFault makes that report effortless. Instead of paper forms or lost messages, the driver scans a QR code on the vehicle and submits the fault in seconds — no app, no login. The report reaches the fleet manager instantly, with photo, GPS and timestamp, as a complete, searchable record.
Report a fault in three steps
No login, no app store, no typing the plate.
Scan the QR code
The driver points their phone camera at the QR code on the vehicle. It's identified automatically — no typing.
Report the fault
Pick the fault type, add a short description and an optional photo. On a breakdown, the GPS location is captured automatically.
Instantly in the dashboard
The fleet manager gets an email and sees the report in the dashboard — with timestamp and full history.
Built for the way drivers actually work
The fewer steps between a driver and a report, the more faults you actually hear about.
No app download
Opens in any mobile browser — Android or iPhone. Nothing to install.
GPS-tagged
Breakdowns capture the location, so a stranded vehicle is easy to find.
Photo evidence
Drivers attach photos straight from the camera — the fault is beyond doubt.
Full audit trail
Every fault per vehicle stays searchable — perfect for audits and recurring issues.
Any fleet — any size
Logistics and haulage, vehicle rental, construction equipment, trades and municipal fleets. Wherever drivers rotate between vehicles, FleetFault makes sure every fault is reported and logged — no matter who was behind the wheel.
Vehicle defect reporting: FAQ
What is a vehicle defect report?
A vehicle defect report documents a fault or damage found on a fleet vehicle — such as brakes, tyres, lights or engine issues. With FleetFault, drivers create one by scanning a QR code on the vehicle and submitting the fault in under a minute, with an optional photo and GPS location.
Do drivers need to install an app?
No. The driver scans the QR code on the vehicle with their phone camera and reports the fault directly in the browser. No app download, no login, no PIN.
What is a DVIR?
A DVIR (Driver Vehicle Inspection Report) is a record confirming a driver has inspected a commercial vehicle and documenting any defects. FleetFault provides the digital defect-reporting and record-keeping layer, so every fault is logged with time, vehicle, photo and location.
How does the fleet manager see the report?
The moment a driver submits, the fleet manager receives an email and sees the report in the dashboard — with vehicle, fault type, description, photo, GPS and timestamp.
Is FleetFault free?
You can start for free with no credit card. Register, add your vehicles, print the QR codes and begin reporting straight away.
Start reporting faults today
Free to start, no credit card. Your first vehicle is QR-ready in five minutes.
Get started — free