fleetfault.com
Fleet fault reporting
QR fault reporting
for fleets
Drivers scan a QR code on the vehicle, fill in a fault report in seconds. Fleet managers see everything in one dashboard.
60s
Average report time
0
Apps to install
24/7
Reports, any time
How it works
Three steps. Zero friction.
1
Stick the QR sticker
Print the generated QR code for each vehicle and stick it inside the cab or on the door.
2
Scan & report
The driver scans the code, selects the fault type and submits in under a minute — no app install needed.
3
Fix faster
The fleet manager sees the new report instantly on the dashboard and can assign it for repair.
Features
Everything you need to manage fleet faults
No app download
Opens in any mobile browser. Works on Android and iPhone.
GPS-tagged
Every report captures the driver's location at submission time.
Vehicle pre-filled
The QR code carries the vehicle ID — drivers never have to type it in.
Photo evidence
Drivers attach photos from camera or gallery — no extra steps.
Instant alerts
You're notified the moment a report comes in — no polling required.
Export anytime
Pull a CSV for insurance, compliance, or fleet analysis.
Who uses FleetFault
Any fleet. Any size.
If you operate vehicles you don't personally drive, FleetFault gives you visibility you don't currently have.
Logistics & transport
Multi-vehicle fleets where drivers rotate between trucks. Every fault logged regardless of who filed it.
Vehicle rental companies
Customers report damage without an account. Timestamps protect you in disputes.
Construction equipment
Operators report faults before a shift ends — before they forget and before the next operator is stranded.
Municipal vehicle pools
Refuse trucks, service vans, street sweepers — every shared city vehicle reporting to one place.
FAQ
Common questions
Do drivers need to install an app?
No. The fault report form opens directly in any mobile browser — on Android or iPhone — when the driver scans the QR code sticker mounted on the vehicle. There is nothing to download, no account required, and no registration process. The vehicle details, including the licence plate and vehicle type, are already pre-filled automatically from the QR code, so drivers can identify the fault, optionally attach a photo, and submit the report in under a minute.
How do I set up FleetFault for my fleet?
Register a free account, then add each of your vehicles to the fleet dashboard. FleetFault generates a unique QR code for every vehicle that you can print and stick inside the cab, on the dashboard, or on the door frame. Once the stickers are in place, your drivers can start reporting faults immediately — no training session required. The whole setup takes less than ten minutes regardless of whether you have three vehicles or three hundred.
What types of vehicle faults can drivers report?
Any fault the driver notices. Common categories include engine warning lights, tyre damage, brake and steering issues, lighting faults, bodywork and windscreen damage, fluid leaks, and load-securing problems. Every report automatically captures the vehicle licence plate, fault category, a free-text description, optional photo attachments, the driver's GPS location, and a precise timestamp. Fleet managers can review the full fault history for each individual vehicle on the dashboard and export all records as CSV for insurance or compliance purposes.
Does FleetFault support compliance with fleet inspection regulations?
FleetFault is designed to support fleet operators in meeting their duty-of-care and compliance obligations. By maintaining a structured, timestamped, and photo-backed record of every reported vehicle defect, it supports the daily vehicle check workflows required under German UVV Abfahrtskontrolle and DGUV V70 rules, UK DVSA driver walkaround check guidance, and general EU fleet safety requirements. All data is processed and stored within the European Union in compliance with GDPR. Each submitted report is immutable, providing a reliable audit trail.
Have more questions? Contact us — we reply within one business day. · EU Road Safety (EC) · DGUV Vehicle Safety Rules